Privacy Policy

Privacy policy

Last updated: June 11,2026

Access Fort Worth respects your privacy. This Privacy Policy explains how we collect, use, share, and protect personal information related to membership, events, and communications.

1. Information We Collect

We may collect the following information:

  • Name.
  • Email address.
  • Phone number.
  • Mailing address.
  • Membership application and renewal details.
  • Event registration information.
  • Payment information, if applicable.
  • Preferences and communication choices.
  • Photos and videos taken at events.
  • Any other information you choose to provide to us.

2. How We Use Information

We may use personal information to:

  • Process membership applications, renewals, and payments.
  • Communicate with members about events, updates, and organization news.
  • Manage member directories, if applicable.
  • Share information with other members when you have agreed to that sharing.
  • Improve our events, services, and communications.
  • Use event photos and videos for internal communications, promotional materials, social media, newsletters, or other organization-related purposes.
  • Comply with legal, tax, and administrative obligations.

3. Sharing Information

We may share personal information in the following ways:

  • With other members, if you have opted in or if your membership profile is set to be visible to members.
  • With service providers that help us operate our website, email, payment, event, or membership systems.
  • If required by law, court order, or government request.
  • In connection with a merger, restructuring, or transfer of the organization, if applicable.

We do not sell personal information.

4. Photos and Event Media

We may photograph or record events hosted by the Organization. By attending our events, you understand that your image or voice may appear in photos or videos used by the Organization. If you do not want your image used in a particular way, contact us at [Contact Email]. We will make reasonable efforts to honor removal requests when practical.

Event photography notices and advance disclosure are common best practices for organizations that use attendee images.

5. Member Directory and Profile Sharing

If we provide a member directory or member profile system, some information may be visible to other members based on your settings or membership type. You may be able to limit what information is shown, depending on how our system is configured.

6. Data Retention

We keep personal information only as long as needed for membership administration, event operations, legal compliance, dispute resolution, and legitimate business purposes.

7. Security

We use reasonable administrative, technical, and physical safeguards to protect personal information. However, no method of storage or transmission is completely secure, and we cannot guarantee absolute security.

8. Your Choices

Depending on how you interact with us, you may be able to:

  • Update your contact information.
  • Change your communication preferences.
  • Opt out of marketing emails where required.
  • Request access to information we hold about you.
  • Request correction or deletion of certain information, where appropriate.

9. Changes to This Policy

We may update this Privacy Policy from time to time. The revised version will be posted with a new “Last updated” date.

10. Contact Us

If you have questions about this Privacy Policy or your information, contact us at:
Access Fort Worth
contact@accessfortworth.com

Scroll to Top